Features to Streamline Your Event Operations

Marcato’s flexible event management solution provides talent contracting, event scheduling, vendor management, and more to events around the world. By using Marcato’s all-in-one database to maximize your operational efficiency and automate the repetitive tasks of event management, you’ll save valuable time and money.

Features Fit for Live Event Organizers

Talent Management

Manage your event’s talent from first submission to final payment. Accept online submissions, generate and manage contracts, track travel and hospitality arrangements, coordinate backline and technical requirements, send individualized live itinerary links, and handle all associated financial details. 

Credential Management

Create, manage, and allocate all credentials being used throughout your event, including guest and VIP wristbands, parking passes, meal tickets, and backstage production credentials, with our pass management and check-in dashboard. Easily track when and to whom passes are distributed, and make on-site changes and requests on the fly. 

Vendor Management

Organize your vendor management processes with our dedicated vendor tool. Accept applications, easily collect contact information and insurance documents, track vendor requests, manage stall and utility requirements, and more. You can also process deposit payments or applicable fees using our simple PayPal integration.

Schedule & Itinerary Generator

Create and manage your event’s performance and production schedules seamlessly. Easily identify any scheduling conflicts with a list or calendar view, so nothing gets double-booked. Generate individualized itineraries for talent and production staff that automatically sync if any updates are made to the schedule.

Content Management

Keep your event’s schedule, talent lineup, vendor list, venue information, and other pertinent details up-to-date across all your public-facing platforms with our database and various app integrations. Save valuable time and provide only accurate information to your attendees across the board.

Catering Management

Manage all of your catering needs with our intelligent catering tool. Easily assign on-site catering credentials, issue meal tickets, and scan your guests into designated catering areas. Pull live reports to accurately track your guests’ meal history and totals, and reconcile those numbers with your catering partners. 

Asset Tracking & Issuance System

Build a comprehensive list of the physical assets and equipment needed to produce your event, including golf carts, machinery, radios, furniture, and more. Request, approve, and issue your assets to production staff with the correct credentials, and easily gather accurate order totals for billback amounts. 

Additional Features

Volunteer Management

Design customizable, branded volunteer applications and advancement forms, and link them on your public-facing content platforms. Easily approve or decline applications, collect contact information, schedule work shifts, monitor conflicts, check volunteers in and out on-site, and track maximum volunteer hours and shift completion.

Team Collaboration

Stay connected to every member of your team with our communication and task management tools. With unlimited user profiles and access levels, your team can utilize a shared calendar, an internal email-integrated messaging board, file storage, and other project tools interwoven throughout the system.

Form Builder

Build customized web forms to collect applications and information on your event’s sponsors, talent, media, and more. Host live links to these forms directly on your public-facing platforms or easily share them via email. Submitted forms automatically populate fields within our centralized database.

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